The challenge
Ryzlink's placements are simple; the paperwork around them is not. The firm runs ~200 W-2 consultants across 20+ end clients and 15+ Tier-1 vendors, producing ~600 timesheets a month — each approved on a client or vendor portal, screenshotted, and then manually reviewed. That review alone runs about 150 hours a month, and roughly a quarter of timesheets carry an issue that takes two to three hours each to chase down over email, adding ~375 hours. Altogether that is ~525 hours a month of admin, and about $111K a year of loaded salary, spent on the loop between an approved hour and a correct paycheck.
The deeper problem is not the hours — it is that the same approved hour gets manually re-validated up to three times (timesheet admin, then invoicing, then payroll) from the same screenshots, and even after all of it, no one can point to proof that every invoice and every paycheck is right. Onboarding a placement takes ~6 hours to collect and clear compliance, and the sharpest exposure is a work-authorization expiry slipping past — an employee working on lapsed work-auth is a contract violation waiting to happen.
“We spend over a hundred thousand dollars a year of admin time validating the same hours over and over from screenshots — and even then, no one can say for certain that every invoice and every paycheck is right. Not being able to prove it is what keeps the whole team on edge.”
— CEO, Ryzlink Corp
The solution
Ryzlink is bringing its back office onto PoPayOne, with Gyani — the AI Chief of Staff — as the front door. Setup is conversational, and the checklist is designed to run as wired workflows rather than reminders:
- One spine for relationships and people — clients, vendors, suppliers, and consultants, role-aware and deduplicated.
- Timesheets → settlement — submit, approve (logged), link to the placement, and post receivable, payable, and margin to a double-entry, append-only ledger that invoicing and payroll both read from — so an approved hour is designed to be validated a single time.
- COIs with structured requirements — request, certificate, and forwarding tracked as one flow, human review on anything unconfirmed, each hand-off logged with a content hash.
- Immigration matters tracked — H-1B, OPT, PERM, and green-card cases with document-expiry alerts and identity-gated status changes.
How it is designed to run
- 1Set up in conversationCompany, first client, first consultant — captured by talking to Gyani, confirmed before anything is written.
- 2Weekly rhythmConsultants' hours land as timesheets; approval is designed as a logged, capability-gated act; approved hours link to the placement that holds the agreed bill and pay rates.
- 3Money stays humanSettlement and every other money action are designed to pause for a single-use, resource-bound confirmation by an authorized person — Gyani never moves money on its own.
- 4Everything leaves a recordActions append to a hash-chained audit log; corrections are reversing entries with a recorded reason, never edits.
Results to follow. Ryzlink is onboarding as PoPayOne's design partner; measured outcomes — and this page made public — will be added only once the pilot produces them. We will not publish an after-number we cannot prove.
About the numbers on this page
Two kinds of numbers appear here, and they are not the same. The before-figures — the ~$111K a year, the ~525 hours a month, the 24–72 hour COI turnaround — are Ryzlink's real, founder-verified operating baseline, and describe how the firm ran before PoPayOne. Everything in the projection block is exactly that: a projection modeled from that baseline, a design target for what PoPayOne is built to do — not a measured result. Ryzlink has not yet run live cycles on PoPayOne, so we claim no savings, and we have not independently measured any. Until the pilot produces confirmed after-numbers, this page stays unlisted and excluded from search indexing.